This selection policy has been agreed upon by the USA Deaf Volleyball (USADV) and the USA Deaf Sports Federation (USADSF). It provides details regarding the process by which USADV will arrive at staff nominations. These nominations will be submitted to USADSF for consideration and for final selection as a staff on the USA Deaf Volleyball roster for the 5th World Deaf Volleyball Championships in Okinawa and Tomigusuku, Japan (hereinafter called the "Games").
1. STAFF POSITION
2. SELECTION SYSTEM
2.1 Minimum eligibility requirements for staff to be considered for selection to the roster:
2.1.1 Nationality/Passport requirements:
2.1.1.1 Staff must be a national of the United States at the time of nomination.
2.1.1.2 Staff must hold a valid U.S. passport that will not expire for six months after the conclusion of the Games and 6 months prior to the Games. Except for USA-hosted Games, the staff must possess a valid government-issued identity card.
2.1.2 Have the ability to work effectively with USADSF.
2.1.3 Have strong administrative, communication and organizational skills.
2.1.4 Be responsible for Team's adherence to all rules regarding discipline at the Games.
2.1.5 Fulfill all duties and requirements of the USADSF including attendance at USADSF Games related meetings.
2.1.6 Must be present at all times for the entire duration of the Games.
2.1.7 Possess high level, specific technical and tactical knowledge of the sport.
2.1.8 Have thorough knowledge and understanding of the International Sport Federation (IF) rules and regulations governing the sport.
2.1.9 Demonstrate ability to establish harmonious relationships with athletes and other Team personnel.
2.1.10 Be in good health and able to withstand the physical rigors of traveling with and working with the Team.
2.1.11 Be listed on USA Deaf Volleyball's team roster and must have successfully completed all Games Registration requirements by the stated deadline.
2.1.12 Participate in U.S. Anti-Doping Agency (USADA) training as required for position (if applicable).
2.1.13 Successfully completed the U.S. Center for SafeSport awareness training and education program.
2.1.14 Sign a USA Deaf Volleyball Code of Conduct for the current year.
2.1.15 Can not participate as an athlete.
2.2 Selection process for candidates to be considered as a staff member for the National Team:
All applicants for the Head Coach positions shall submit their application packet to the USA Deaf Volleyball Indoor Director via email USADVBindoor@gmail.com by December 9, 2022. The application packet includes the following: A letter of interest, resume/CV, one (1) letter of reference, a completed criminal background check with either: USA Volleyball or the National Center for Safety Initiatives (NCSI) - https://solutions.ncsisafe.com.
NOTE: For more information on how to register for a criminal background check, see https://usdeafsports.org/wp/resources/coaches-criteria/
The selection of the National Men's and Women's Volleyball Head Coaches shall be based on the recommendation by USADVB's Head Coach Selection Committee. The announcement of the selected Head Coach shall be made by end of December, 2022. The selected Head Coach is then required to complete SafeSport Trained Core class as provided by the US Center for SafeSport within 3 months of selection.
The Head Coach then shall select his/her assistant coach and the selection shall be subjected to approval by USADVB Indoor Director. The approval is contingent upon submission of materials as outlined in the next paragraph.
All applicants for the Assistant Coach positions shall submit an application packet letter of interest, resume, one letter of reference, and a letter of recommendation from the Head Coach to USADVB Indoor Director. The application packet includes the following: A letter of interest, resume/CV, one (1) letter of reference, a completed criminal background check with either: USA Volleyball or the National Center for Safety Initiatives (NCSI) - https://solutions.ncsisafe.com.
NOTE: For more information on how to register for a criminal background check, see https://usdeafsports.org/wp/resources/coaches-criteria/
Once the assistant coach is approved by USADVB Indoor Director, the assistant coach is then required to complete SafeSport Trained Core class as provided by the US Center for SafeSport within 3 months.
2.3 Selection Committee:
2.3.1 The USA Deaf Volleyball Selection Committee is comprised of the following members: • Lynn Ray Boren - USADVB Executive Director
• Cory Behm - USADVB Indoor Director
• Laurie Achin - USADVB Beach Director
2.3.2 Any member of the selection committee that has a possible conflict of interest must disclose it. If such conflict exists, the selection committee member must recuse themselves from the committee discussions and voting. Further, the committee member shall not otherwise influence other members of the committee in the selection process.
3. REMOVAL OF STAFF
3.1 Prior to entry by name to the USA Deaf Sports Federation, USA Deaf Volleyball has jurisdiction over potential nominees.
3.1.1 Voluntary withdrawal. Staff must submit a written letter to the USA Deaf Volleyball Executive Director.
3.1.2 Failure to participate in mandatory training and/or competitions.
3.1.3 Violation of USA Deaf Volleyball Code of Conduct - MISSING FILE.
3.1.4 If for any reason, USA Deaf Volleyball believes that it may not be safe for athletes or other staff to have this individual on the roster between the time of appointment and the event, USA Deaf Volleyball retains the right to remove the staff.
3.2 Once staff entries have been submitted to the USA Deaf Sports Federation, the USADSF has jurisdiction over the Team rosters.
3.2.1 Voluntary withdrawal. Staff must submit a written letter to the USADSF Team Leader.
3.2.2 Failure to participate in for mandatory training and/or competitions.
3.2.3 Violation of USADSF Code of Conduct.
3.4 A staff may be removed as a nominee to the roster or from the roster for an adjudicated violations of U.S. Center for SafeSport Code and policies, as applicable.
4. REPLACEMENT OF STAFF
4.1 Prior to entry by name to the USA Deaf Sports Federation, USA Deaf Volleyball has jurisdiction over potential nominees.
4.1.1 In the event that the nominated staff member is unable to perform the duties of the position(s) for injury, illness, Code of Conduct violation, or any other unforeseen circumstances that would result in the need to replace him/her, the replacement candidate must meet all of the applicable criteria listed in #2.2 above and be selected through the same process as outlined.
4.2 Once staff entries have been submitted to the USA Deaf Sports Federation, the USADSF has jurisdiction over the entries. The staff will be replaced at the discretion of the USADSF.
If the International Committee of Sports for the Deaf (ICSD), USADSF or Games Organizing Committee (GOC) requires different replacement procedures within a certain time period before the Games or after official nomination of the Final Roster to the USADSF, such procedures for replacement shall be followed.
5. SUPPORTING DOCUMENTS
5.1 USA Deaf Volleyball will retain the approved Selection Procedures and all supporting documents, forms, and all data from the selection process for six months past the date of the Closing Ceremony of the Games.
6. REQUIRED DOCUMENTS
6.1 In addition to the USADSF Code of Conduct, the following documents are required to be signed by the staff as a condition for nomination to the 5th World Deaf Volleyball Championships and are included as attachments: Not Available.
7. PUBLICITY/DISTRIBUTION OF PROCEDURES
7.1 The USADSF approved Selection Procedures (complete and unaltered) will be posted/published within ten (10) days of approval by the USA Deaf Sports Federation Board of Directors.
7.2 Information shall be published:
7.2.1 on the USADSF website (http://www.usdeafsports.org/sports/VO/criteria-staff).
7.2.2 Also distributed through, but not limited to, email, affiliated Volleyball organizations (USA Deaf Volleyball and USADSF), and USADSF approved Deaf-related publications. Such information shall include a reference to the entire Selection Procedure herein:
8. DATE OF NOMINATION
8.1 The selection of staff form will be submitted to USADSF on or before 09 Dec 2022.
8.2 The newly appointed staff will be announced publicly only after USADSF approves the selection.
9. GRIEVANCE PROCEDURES
9.1 All staff have a right to obtain due process. Refer to USA Deaf Volleyball's procedures below: All staff have a right to obtain due process. Refer to USA Deaf Volleyball's grievance procedures below:
USA Deaf Volleyball recognizes its responsibility to listen to all clients (athletes/staff), applicants, and other stakeholders' complaints or grievances, and act upon to attempt to resolve any such concerns. A grievance/complaint is defined as an expression of verbal or written dissatisfaction that can include, but is not limited to, services, manner of treatment, outcomes or experiences.
Clients (athletes or staff), applicants, and other stakeholders have the right to file a grievance. Individuals filing grievances are treated with dignity, understanding, and respect. In no case will a grievance result in any reprisal, meaning clients will not be denied service because of a past or existing grievance. Grievances will be given prompt and careful attention and, when indicated, grievances will result in corrective action(s). USA Deaf Volleyball Executive Director is charged with the responsibility of providing assistance and services within the full intent of making efforts to resolve conflicts.
The following is the procedure by which clients and representatives of USA Deaf Volleyball shall attempt to discuss and resolve grievances:
1. Individuals are to discuss concerns, complaints, or suggestions for improvement that they may have with the staff with whom they are in contact with. If this issue cannot be resolved by the staff, the staff shall inform the individual of the grievance procedure and inform the USA Deaf Volleyball Executive Director of the unresolved grievance.
2. If the complainant(s) wishes to pursue the grievance procedure, they must inform, in writing, to the USA Deaf Volleyball Executive Director of the grievance. The grievance shall include description, identification of affected staff member(s), and details of the nature of the issue.
3. Within ten working days, the complainant(s), affected staff member(s), and the Executive Director will discuss the grievance and attempt resolution.
4. In the event the grievance is not satisfactorily resolved at this point, the complainant(s) may elect to appeal the matter to the USA Deaf Sports Federation (See Section 9.2 below). All written grievances, USA Deaf Volleyball's response to them, and a summary of the action taken on each complaint, will be filed.
9.2 If the selection criteria and the grievance procedures were not followed properly, see STAFF GRIEVANCES AND COMPLAINTS.
10. INTERNATIONAL DISCLAIMER
10.1 These procedures are based on ICSD, as applicable, and/or FIVB rules and regulations as presently known and understood. Any change in the selection procedures caused by a change in ICSD, as applicable, and/or FIVB rules and regulations will be distributed to the affected staff immediately. The selection criteria are based on the latest information available to USA Deaf Volleyball. However, the selections are always subject to unforeseen, intervening circumstances, and realistically may not have accounted for every possible contingency.
If any force of nature, or force majeure, should cause the altercation or cancellation of any of the selection events listed in this document, these selection procedures will be revised, pursuant to their resubmission to the USADSF.
11. STAFF GRIEVANCES AND COMPLAINTS
11.1 If a staff has questions regarding their opportunity to apply that are not answered by USA Deaf Volleyball, they may contact the USADSF Executive Director, Jeffrey Mansfield at mansfield@usdeafsports.org. If the Executive Director does not respond within 3 business days, the complaint may then contact the USADSF President, .
12. ACKNOWLEDGEMENT
12.1 This document certifies that USADV individuals on the Selection Committee understand the standards/criteria set by ICSD, IF, and/or USADSF and have incorporated those standards/criteria into the Selection Procedures. These individuals certify that the information provided herein regarding Staff Selection Procedures represents the method approved by USA Deaf Volleyball.