This selection policy has been agreed upon by the USA Deaf Soccer (USADSA) and the USA Deaf Sports Federation (USADSF). It provides details regarding the process by which USADSA will arrive at staff nominations. These nominations will be submitted to USADSF for consideration and for final selection as a staff on the USA Deaf Football roster for the Summer Deaflympics 2022 in Caxias do Sul, Brazil (hereinafter called the "Games").
1. STAFF POSITION
2. SELECTION SYSTEM
2.1 Minimum eligibility requirements for staff to be considered for selection to the roster:
2.1.1 Nationality/Passport requirements:
126.96.36.199 Staff must be a national of the United States at the time of nomination.
188.8.131.52 Staff must hold a valid U.S. passport that will not expire for six months after the conclusion of the Games and 6 months prior to the Games. Except for USA-hosted Games, the staff must possess a valid government-issued identity card.
2.1.2 Have the ability to work effectively with USADSF.
2.1.3 Have strong administrative, communication and organizational skills.
2.1.4 Be responsible for Team's adherence to all rules regarding discipline at the Games.
2.1.5 Fulfill all duties and requirements of the USADSF including attendance at USADSF Games related meetings.
2.1.6 Must be present at all times for the entire duration of the Games.
2.1.7 Possess high level, specific technical and tactical knowledge of the sport.
2.1.8 Have thorough knowledge and understanding of the International Sport Federation (IF) rules and regulations governing the sport.
2.1.9 Demonstrate ability to establish harmonious relationships with athletes and other Team personnel.
2.1.10 Be in good health and able to withstand the physical rigors of traveling with and working with the Team.
2.1.11 Be listed on USA Deaf Soccer's team roster and must have successfully completed all Games Registration requirements by the stated deadline.
2.1.12 Participate in U.S. Anti-Doping Agency (USADA) training as required for position (if applicable).
2.1.13 Successfully completed the U.S. Center for SafeSport awareness training and education program.
2.1.14 Sign a USA Deaf Soccer Code of Conduct for the current year.
2.1.15 Can not participate as an athlete.
2.2 Selection process for candidates to be considered as a staff member for the National Team:
a. An announcement for applicants will be made across USADSA social media platforms, as well as on its website.
b. Applicants will submit to USADSA, no later than March 15, 2021, materials that show 1) a letter of interest, including what position they are applying for; 2) supporting documents and materials that cover the items mentioned in section 2 above; 3) a resume, including experience and ability to communicate with deaf and hard of hearing athletes; 4) 3 references.
c. Qualified applicants will be interviewed by the USADSA Selection Committee. This may take place in person, via videophone, or by e-mail.
d. The Selection Committee shall be made up of 3 members appointed by the USADSA Board of Directors, and shall consist of the following:
1. A former USA or NCAA collegiate Team Head Coach with years of coaching experience in domestic and/or international levels; or a member of a past USA Deaflympics Team with years of experience coaching or playing team sport on both international and domestic levels (Possibly Yon Struble - Carnegie Melon Women's Soccer Coach, former USDWNT HC).
2. A USADSA's Board member liaison/representative for USADSF. (Sydney Andrews)
3. A USDWNT, USDMNT, or Youth Player Representative.
e. The Selection Committee shall make a decision for each position based on the interviews and qualifications presented.
f. That decision shall be presented to USADSF for final approval in a timely manner.
2.3 Selection Committee:
2.3.1 The USA Deaf Soccer Selection Committee is comprised of the following members: • Kate Ward - Vice President
• Will Frentz - MNT Representative
• Mia White - WNT Representative
• Chris Jones - Vice President
• Kate Ward - Vice President
2.3.2 Any member of the selection committee that has a possible conflict of interest must disclose it. If such conflict exists, the selection committee member must recuse themselves from the committee discussions and voting. Further, the committee member shall not otherwise influence other members of the committee in the selection process.
3. REMOVAL OF STAFF
3.1 Prior to entry by name to the USA Deaf Sports Federation, USA Deaf Soccer has jurisdiction over potential nominees.
3.1.1 Voluntary withdrawal. Staff must submit a written letter to the USA Deaf Soccer Executive Director.
3.1.2 Failure to participate in mandatory training and/or competitions.
3.1.3 Violation of USA Deaf Soccer Code of Conduct (See file).
3.1.4 If for any reason, USA Deaf Soccer believes that it may not be safe for athletes or other staff to have this individual on the roster between the time of appointment and the event, USA Deaf Soccer retains the right to remove the staff.
3.2 Once staff entries have been submitted to the USA Deaf Sports Federation, the USADSF has jurisdiction over the Team rosters.
3.2.1 Voluntary withdrawal. Staff must submit a written letter to the USADSF Team Leader.
3.2.2 Failure to participate in for mandatory training and/or competitions.
3.2.3 Violation of USADSF Code of Conduct.
3.4 A staff may be removed as a nominee to the roster or from the roster for an adjudicated violations of U.S. Center for SafeSport Code and policies, as applicable.
4. REPLACEMENT OF STAFF
4.1 Prior to entry by name to the USA Deaf Sports Federation, USA Deaf Soccer has jurisdiction over potential nominees.
4.1.1 In the event that the Nominated Deaflympic Games Staff member is unable to perform the duties of the position(s) for injury, illness, any USADSA Policy violation, or any other unforeseen circumstances that would result in the need to replace the member, the replacement candidate must meet all of the applicable criteria listed in #2 above and be selected through the same process as outlined in Sections 3 and 4.
4.2 Once staff entries have been submitted to the USA Deaf Sports Federation, the USADSF has jurisdiction over the entries. The staff will be replaced at the discretion of the USADSF.
If the International Committee of Sports for the Deaf (ICSD), USADSF or Games Organizing Committee (GOC) requires different replacement procedures within a certain time period before the Games or after official nomination of the Final Roster to the USADSF, such procedures for replacement shall be followed.
5. SUPPORTING DOCUMENTS
5.1 USA Deaf Soccer will retain the approved Selection Procedures and all supporting documents, forms, and all data from the selection process for six months past the date of the Closing Ceremony of the Games.
6. REQUIRED DOCUMENTS
6.1 In addition to the USADSF Code of Conduct, the following documents are required to be signed by the staff as a condition for nomination to the Summer Deaflympics 2022 and are included as attachments:
7. PUBLICITY/DISTRIBUTION OF PROCEDURES
7.1 The USADSF approved Selection Procedures (complete and unaltered) will be posted/published within ten (10) days of approval by the USA Deaf Sports Federation Board of Directors.
7.2 Information shall be published:
7.2.1 on the USADSF website (http://www.usdeafsports.org/sports/FB/criteria-staff).
7.2.2 Also distributed through, but not limited to, email, affiliated Football organizations (USA Deaf Soccer and USADSF), and USADSF approved Deaf-related publications. Such information shall include a reference to the entire Selection Procedure herein:
8. DATE OF NOMINATION
8.1 The selection of staff form will be submitted to USADSF on or before 22 Jan 2021.
8.2 The newly appointed staff will be announced publicly only after USADSF approves the selection.
9. GRIEVANCE PROCEDURES
9.1 All staff have a right to obtain due process. Refer to USA Deaf Soccer's procedures below: a. Grievances.
Any member of this Association may file a written grievance in the form of a complaint with the Secretary, within fifteen (15) days, pertaining to any matter within the cognizance of this Association and/or alleging a violation of any provision of these Bylaws or Operating Regulations. At the time of filing, a copy of the complaint shall be sent to the President. Upon receipt of a complaint, the Secretary shall provide a copy to each director.
b. Form of Written Complaint.
Each complaint shall be signed under oath and shall allege with particularity the nature of the grievance and/or each claimed violation by reference to specific sections thereof. Concise factual allegations shall be set forth in numbered paragraphs, each paragraph containing a single factual allegation.
c. Informal Resolution Process.
The President shall, within fifteen (15) days, appoint a director to contact the complainant and seek to resolve the complaint through informal means.
d. Hearing of Grievance.
In the event that the member filing a complaint is not satisfied with the resolution of the matter by informal methods, he/she may request a hearing, whereupon the President shall, within fifteen (15) days, appoint a panel, consisting of three (3) directors, none of whom shall have in interest in the subject matter of the complaint, to hear evidence, make findings of fact, and adjudicate the issues raised. At least twenty percent (20%) of the directors appointed pursuant to this section shall be active players on USDMNT or USDWNT.
e. Fair Notice.
Fair notice and an opportunity for a hearing shall be accorded to any amateur athlete, coach, trainer, interpreter, manager, administrator, supporter, fan, or official before this Association declares such individual is prevented from participation in the programs or other activities of the member's organization, in accordance with § 3.1(e) of these Bylaws and Bylaw 213 Section 1(a)(7) of the United States Soccer Federation.
f. Due Process.
At any hearing conducted pursuant to § 15.4 of this Article, all interested parties shall have the right to counsel, to present evidence in support or in opposition to the complaint, to cross-examine witnesses, and to present such factual or legal claims as will support their positions. A summarized record of the proceedings shall be made by the hearing panel. The rules of evidence shall not be strictly enforced; instead, rules of evidence that are generally accepted in administrative proceedings shall be applicable. The hearing panel shall expeditiously conduct the hearing and reach a decision. The panel shall report its findings of fact and conclusions in writing to the Board of Directors and all interested parties. Such decision may include the decision to terminate the membership of an individual.
The decision of the hearing panel may be appealed to the full Board of Directors by written notice to the President by certified mail within fifteen (15) days from the receipt of the decision. The decision rendered by the Board of Directors shall be the final decision of the Association.
9.2 If the selection criteria and the grievance procedures were not followed properly, see STAFF GRIEVANCES AND COMPLAINTS.
10. INTERNATIONAL DISCLAIMER
10.1 These procedures are based on ICSD, as applicable, and/or FIFA rules and regulations as presently known and understood. Any change in the selection procedures caused by a change in ICSD, as applicable, and/or FIFA rules and regulations will be distributed to the affected staff immediately. The selection criteria are based on the latest information available to USA Deaf Soccer. However, the selections are always subject to unforeseen, intervening circumstances, and realistically may not have accounted for every possible contingency.
If any force of nature, or force majeure, should cause the altercation or cancellation of any of the selection events listed in this document, these selection procedures will be revised, pursuant to their resubmission to the USADSF.
11. STAFF GRIEVANCES AND COMPLAINTS
11.1 If a staff has questions regarding their opportunity to apply that are not answered by USA Deaf Soccer, they may contact the USADSF Executive Director, Jameson Crane at firstname.lastname@example.org. If the Executive Director does not respond within 3 business days, the complaint may then contact the USADSF President, Danny Lacey at email@example.com.
12.1 This document certifies that USADSA individuals on the Selection Committee understand the standards/criteria set by ICSD, IF, and/or USADSF and have incorporated those standards/criteria into the Selection Procedures. These individuals certify that the information provided herein regarding Staff Selection Procedures represents the method approved by USA Deaf Soccer.